You know that I love working on my personal productivity system. I have my various paper notebooks and planners and don’t even get me started on the various digital tools that help me keep my life in order. But … when working in a team, I’ve learnt to tune them down a bit.
As I wrote last week, I’m now using a mix of Kanban and Bullet Journaling for my personal projects. This is a silo but it’s designed to be flexible and could be opened up. The Kanban board could also be on GitHub or OpenProject and shared with multiple people. And that’s exactly what I’m doing at work. Just take my blog posts from last week, replace Obsidian with GitHub Projects where the whole team has access and that’s my system at work.
Previously, I’ve used OmniFocus or my Bullet Journal exclusively. There was no clear loop that involved issues that my team saw and operational tasks for a specific day. Of course I’ve worked on the shared task pool and was part of the team. The whole setup felt artificial, though, like there were two worlds, each fully functional, but only connected through that simple wooden bridge that is maintained by that one guy in Nebraska.
My current setup uses the board as shared state where everyone including myself keeps their tasks up-to-date and I pick my tasks from there instead of from some secret silo of ideas and projects. I cannot tell you how liberating that switch felt in the end. It also made it clear to me that I don’t have to work on everything; that there are other folks that could pick up stuff for which I simply do not have time.
I still have my Bullet Journal for my daily tasks but anything that is beyond that daily/operational scope goes primarily on the shared GitHub project and is shared with everyone! Can recommend!
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Alternatively, this website also supports Webmentions. If you write a post on a blog that supports this technique, I should get notified about your link 🙂